Best Planner Apps
Rachel Morgan Cautero has over a decade of experience as a writer and editor, specializing in personal finance and lifestyle matters. She writes about banking, saving money and budgeting, and family finances. Her work has been featured in publications such as Business Insider, Forbes, and Yahoo Finance among others. She has a master’s in journalism from NYU.
Tisha Collins is a fact-checker with a focus on personal finance. She began her professional career at Vocus Media Research Group where she established the quality assurance role of Database Editor. She is currently an Analyst at Kinetiq, a media intelligence platform. Prior to this, Tisha served Washington, D.C. families as a manager at College Nannies, Sitters, and Tutors.
It’s no surprise that being organized is directly linked to productivity. Whether you’re a die-hard to-do lister or someone who lives and dies by their paper calendar, or you simply need to get all your events, tasks, and work project deadlines in one place, finding the best task-organization tool for you can be a daunting task.
While you may be tempted to pick up another old-school paper office planner—and let’s be honest, have it collect dust in a drawer yet again—consider upgrading to a planner app instead. These apps replace a traditional office planner and keep your task lists, calendars, and scheduling at your fingertips—right on your smartphone. Read on for our favorite to-do, calendar, and general planning apps, and prepare to get organized.
The 9 Best Planner Apps of 2022
Best Overall : Things 3 for iOS
An iOS app that organizes your to-do list by category, Things 3 makes it easy to stay organized and, as the name suggests, on top of things. With a clean design, interactive checklist (who doesn’t love crossing something off their list?), and an easy drag-and-drop interface, Things 3 is the perfect planner tool for those who want to download an app and start using it immediately without any complicated processes or how-tos required.
The app also allows you to create headings within your task lists, making it easy to stay on task and accomplish your list without being distracted by other to-do items. This feature can also help you stay on track if your mind tends to wander. After all, did you know that those who multitask are actually less productive?
One downside of Things 3 is the price tag—at $49.99, it’s one of the more expensive options. But you get what you pay for. Also, it’s only available on Apple devices, so Android users will have to find an alternative.
Best Calendar App : Google Calendar for iOS and Android
You don’t have to be a Gmail devotee to use Google Calendar. This classic calendar app offers daily, weekly, and monthly views, with a seamless toggle. The search option is another great tool for when you can’t quite remember your last dental appointment. You can also set reminders, which, for the perennially forgetful, is a must.
Though avid Gmail users will likely benefit the most from this app, since events mentioned in your email (think dinner plans, hotel reservations, and flight times) automatically populate to your calendar, it’s still a solid choice. Another plus? You can share your Google calendar with other users, making it a great tool for multi-user households. And there’s no cost associated with using Google Calendar.
Best for Note-Taking : AwesomeCalendar for iOS
Avid note-takers, this one is for you. AwesomeCalendar combines notes, calendar events, color-coding, and your local weather forecast, all in one handy tool. You can even add photos and stickers to individual events. Think a barbell for gym day, an airplane for your upcoming trip, even a colorful clothesline to mark laundry day. Adding photos and stickers to individual events is a great organizational tool. It’s also fun. Sharing events with other users is also a snap.
This app is compatible with a ton of other calendar apps like iCloud, MobileMe, Google Calendar, Yahoo! Calendar, Microsoft Outlook, iCal, and more. Once you make a change in AwesomeCalendar, it’s automatically visible in your other calendar apps. The same goes if you make a change in, for example, your Google Calendar. Your AwesomeCalendar shows that event, too.
Another bonus? You can also check the weather via AwesomeCalendar. Great for those who frequently find themselves out and about—without an umbrella. AwesomeCalendar is priced at $9.99.
Best for Making Lists : Any.do for iOS and Android
A calendar and to-do list in one, Any.do is ideal for those who need a comprehensive tool that covers tasks ranging from buying a birthday gift to finishing a work presentation. It’s like the virtual version of crossing off every item on your paper to-do list.
Any.do is ideal for viewing both your month at a glance and a closer, day-to-day list of action items. The app’s dual-view shows your calendar at the top, then a scrolling list below of to-dos, events, and even overdue tasks. Tap on an event, and a new window with the location, time, invitees, and other event details pop up. Minimize, and you’re back to the main screen.
Do you tend to download an organizational app, then forget to ever open it again? Any.do’s home screen widget can help you stay on top of your tasks and events, keeping your tasks and calendars top of mind. This free app is also compatible with your other calendars—Google Calendar, iCloud, and Outlook.
Best for Teams : Trello for iOS and Android
16 Best Daily Planner Apps for 2022 (Features, Pricing)
ClickUp key features
- Break down large tasks into tangible Checklists and set Goals to tackle them
- Create meeting notes or task lists and collaborate with your team using Docs
- Create a virtual floor plan for upcoming tasks with Mind Maps
- Boost productivity with Time Tracking
- Scribble your work ideas or even your daily chores on a digital Notepad
- Set Reminders for tasks as per your calendar
- Create Checklist Templates for repetitive tasks to save time
- Add nested items as Subtasks and assign them to others to help you make every day productive
- Integrate with other work apps like Google Calendar, Microsoft Outlook, Time Doctor, etc.
- Work in Offline Mode when you don’t have access to the internet
- Access ClickUp via an iOS or Android mobile, your iPad, desktop, or through its web app
ClickUp user ratings
Any.do key features
Any.do user ratings
Trello key features
Trello user ratings
4. Things 3
Things 3 key features
Things 3 pricing
Things 3 user ratings
Todoist key features
Todoist user ratings
6. Google Calendar
However, it can be visually difficult to understand your daily schedule if you have multiple events in a day. You’re stuck with viewing in a time-list based format that you have to scroll through, there’s no way to get a quick overview of all your events.
Google Calendar key features
Google Calendar pricing
Google Calendar user ratings
Whether you’re looking for a student planner or need a daily schedule app, Friday is a good option. You can schedule meetings, set routines with recurring reminders, and break down to-do lists into subtasks.
Friday key features
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8. Microsoft Outlook
Microsoft Outlook key features
Microsoft Outlook pricing
Microsoft Outlook user ratings
ZenDay key features
ZenDay user ratings
Habitica key features
Habitica user ratings
TickTick is a great student planner app that lets you schedule tasks, reminders and create a shareable list. With its simple calendar, you get quick overviews of all your tasks.
TickTick key features
TickTick user ratings